Document Series Project Description Drafting A Co

By /

Document Series Project Description Drafting A Co

Choose one of the scenarios described in the downloadable document below, and produce the requested documents for one scenario only. Each scenario asks you to prepare a range of documents. You are responsible for determining the appropriate genre (email, memo, business letter, etc.) as well as the content of those documents.

You have read the Document Series Project description. Each scenario in the description asks you to write three correspondences. Select the scenario you would like to work with. For this exercise, you will draft one of the three correspondences associated with the scenario you have chosen. You can select which correspondence to draft.

First, you will do a PAD analysis of the correspondence, then you will select the genre in which you want to write based on your assessment of purpose and audience (i.e., letter, email, or memo). Finally, you will draft the correspondence.

The process you undertake here–beginning with the PAD analysis, selecting genre, and drafting–should be repeated for the other two correspondences you will draft on your own.

PART I

Pre-Writing: Perform a PAD analysis (Purpose, Audience, and Design) of your chosen correspondence by answering the following questions:

  • What’s your purpose? More than just the stated purpose? What’s the goal, the desired outcome?
  • Who’s your audience? More than just a name, what’s their stake in the situation? How are they disposed toward your correspondence? Are they an internal or external audience? What’s the power dynamic between you? What level of formality do they expect? What tone is appropriate?
  • What design will be most effective? Think about genre (i.e., letter, email, or memo). What genre is most appropriate. Think about style and format and length. Think about structure and organization. Consider the expectation of your audience and the purpose of the correspondence.

PART II

Drafting: After you have done your PAD analysis, draft the correspondence and submit it here, along with your PAD analysis.