Initiation Till Closurethe Project Project Manage

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Initiation Till Closurethe Project Project Manage

Lesson 7

Activity 1: Project Closure Plan

In your team design a plan for closing the project.

Consider:

                          1. What are the deliverables?
                          2. To whom are the deliverables given and who has access?
                          3. What documentation needs to accompany the deliverables?

Activity 2: Lessons Learned

Once the deliverables have been transmitted to the client, it is important to analyze how the project went. Often a questionnaire is given to the client for feedback. This questionnaire should be designed to obtain unbiased feedback about the success of the project, how well it was executed and what contributed to the achievement. You will also want to know what should be avoided in the future and any difficulties encountered along the way. You may also want to know about technology that was used and its effectiveness, how communication occurred and whether effective, how much the client was involved and whether this was adequate.

As a team design a questionnaire for the client and other stakeholders including members of the team that would provide constructive feedback for future projects.

Activity 3: Project Report

While you have not had to actually complete the project your team designed due to time constraints, it is important to work through all the elements necessary if you had completed the project and were in closure. The final part that you need to do is the Project Report. This is completed by the Project Manager and submitted to the project sponsor or client.

As a team write a project report based on all the work that was completed. This will include:

  1. the project summary, starting from initiation till closure
  2. the project purpose, objectives, plan, schedule (if completed this would also include a comparison of the initial baseline schedule and the actual schedule
  3. details about and changes that had to occur and their effects on the project
  4. financial information including how well you were able to stay on budget
  5. final product summary and deliverables